Share a Gantt chart with your team

Want your team to help keep the plan current? Share the chart with them, and choose who can change it and who only needs to follow along.

Start from My Charts, or from the chart itself if you already have it open. Either way, the team member joins the chart as Read-only, so they can follow along without changing anything.

From My Charts

Go to My Charts.
Click the three dots next to the chart you want to share.
Choose Share.
In Add a team member by name or email, type their name or email.
Pick them from the list. They appear under People with access as Read-only.

Each chart on My Charts has Share in its three-dot menu.

From an open chart

Click Share in the toolbar at the top of the chart.
In Add a team member by name or email, type their name or email.
Pick them from the list. They appear under People with access as Read-only.

You'll find Share in the toolbar at the top of your chart.

Let a team member edit the chart

Editing works through the team member’s own account in your integration. So before you give them Can edit in Ganttify, they need their Ganttify account connected to the same integration, with the chart’s projects shared with them there.

Share the chart’s projects with the team member in your integration.
Open Share for the chart, from My Charts or the chart’s toolbar.
Click Read-only next to their name and choose Can edit.

The role menu next to a team member offers Read-only, Can edit and Remove.

If Can edit is greyed out, the chart’s projects aren’t shared with them in your integration yet. Once you’ve shared them, allow up to 5 minutes, then open Share again: Can edit is now ready to pick.

Hovering over a greyed-out Can edit tells you the team member needs access to the chart's projects in your integration.

No team yet?

Sharing a chart with team members is only available on the Small Team and Large Team plans. On a Personal plan, upgrade to one of the team plans first. On a team plan, the people you share with need to be on your team, so invite them to your team before you share. Read more about business and team accounts. Only need someone to see the chart? Send them a read-only chart instead. That works on every plan, without adding anyone to your team, and you can protect it with a password.

When nobody has joined your team yet, the Share dialog invites you to set up your team.

What your team member sees

The chart appears on your team member’s My Charts, under All charts and on the Shared tab. We don’t email them about it, so let them know it’s there.

Your team member sees the chart on their My Charts with Shared by and your name.

With Read-only, they can scroll through the timeline, jump to Today and zoom in or out, but they can’t change anything.

A Read-only team member sees your name and a Read-only label in the chart's toolbar.

With Can edit, they see your name without the label, and they can shift dates and move tasks just like you. Changes they make show up in your project under their own name.

Access always follows the integration. If a team member with Can edit loses access to the projects in your integration, they see the chart read-only, with a notice asking them to get access to its projects in your integration again. They can edit as soon as they have that access.

Change or remove access

Open Share for the chart, from My Charts or the chart’s toolbar.
Click the role next to the team member’s name and choose Read-only, Can edit or Remove.

Removing someone takes the chart off their My Charts. Nothing of theirs is deleted. When someone leaves your team, or you remove them from it, they lose access to every chart you shared with them.

Only you, as the chart’s owner, can change who has access.

Showing the chart to a client instead? See share a read-only Gantt chart with clients.

Share your chart with a team member